Project Accounting & Control Software
Control customer projects and internal projects through their entire life cycle - from estimating, proposals, scheduling and activation to progress tracking, performance analysis, and history retention. Use the Internet to connect remote project personnel. Improve resource utilization and productivity, revenues, costs and profitability.
Business Development
- Use integrated SQL*TIME Sales, Contracts, Projects and Distribution software applications to market and sell project engagements, plan resources and procure project-related materials and subcontracted services.
- Gain integrated tracking of interrelated projects, customer and supplier contracts and orders, for both products and services. .
- Use copy-and-modify to quickly create proposed projects and periodically refine work breakdown structures and standards, based on comparisons of actuals vs. budgets.
- Assess availability of key resources, experience and skill levels, as well as performance histories and variances for similar projects, including unlimited notes and attachments.
- Validate estimates, risk factors and probabilities, make project-specific adjustments and automatically calculate time, cost and revenue projections to improve accuracy.
- Produce proposals for both customer and internal projects, with fixed price per milestones/deliverables, time and materials plus markups, and overhead application options.
- Print, fax or e-mail proposal summaries with authorized signature designations and optional supporting details, including hours and amounts and unlimited notes.
- Quickly modify, recalculate and resubmit proposals to speed negotiations and approvals. Activate projects from approved proposals with a simple status code change.
- Gain visibility of forecasted, approved and booked resource requirements, as well as availability, experiences and skills by entity, dept., category, resource, project, job, activity and task.
- View schedules by project and phase, including milestone deadlines and completion dates, as well as detailed start and stop times for all activities and tasks.
- Utilize priority and overtime rules and override options to manage under and overbooking of resources.
- Assess available substitute resources, subcontracting and activity scheduling alternatives, to resolve conflicts.
- Adjust assignments and schedules to reduce overtime costs and late penalties, and increase resource utilization and revenues.
- Simplify T&E reporting, improve accuracy and reduce administrative costs - with an intuitive time-sheet interface, point-and click selections from user-definable lists of values, automatic validation, online approval and a full audit trail.
- Utilize direct connect, remote dial-up and Web TimesheetTM online options, or an available offline Remote Time EntryTM option with subsequent upload.
- Capture billable and non-billable time and expenses by project, job and activity, including regular and overtime labor and unlimited notes and documentation attachments.
- Automatically provide T&E data to ledger, receivables, payables and interfaced payroll applications for labor distribution, customer billings, expense reimbursements, subcontractor payments and employee paychecks.
- Manage marketing and sales channel partnership agreements to promote, distribute, resell, re-license or lease products, assets or services.
- Manage contracts for subcontracted services provided on a project or recurring basis, such as computer systems integration and support services, commercial construction and facilities management.
- Receive automatic variance alerts to provide early warnings of potential missed due dates, cost overruns and revenue delays.
- Review summary-level planned, actual and remaining revenues and time/costs-to-complete by entity, department, resource category, project and job.
- Drill down to view supporting work-in-process details, including unlimited notes, attachments and a full audit trail.
- Track work-in-process accounts (unbilled receivables) aged by period in quarterly, monthly, weekly, daily or hourly detail.
- Track billable and non-billable charges - against customer projects, internal projects and departmental budgets.
- Establish costs, markups and billing rates by resource category, resource, project, job, activity and task, including options to pay overtime and/or bill premium rates to customers.
- Utilize multiple billing methods, including time and expense plus markups, minimum and threshold hours, milestones, percent complete, scheduled periodic billings, fixed fees and bonuses.
- Automatically provide project accounting data to GL, AR and AP applications, based on user-definable rules and associated accounts for various transactions, with a complete audit trail.
- Establish standard revenue recognition rules and apply them on a project-specific basis to assure compliance with contract terms and accounting standards.
- Use multiple revenue recognition methods, including time and expenses plus markups, percentage complete or fixed price.
- Automatically trigger generation of accounting entries with a complete audit trail.
- Track all direct T&E, material and subcontractor costs, and accurately apply overhead by employee category, employee and/or activity.
- Automatically alert management to significant actual versus budget variances, for both billable and non-billable activities.
- Gain a complete picture of revenues, costs and profitability for all projects, including proposed, work-in-process and completed.
- View P&L summaries by project, department and resource category. Drill down to supporting details and a full audit trail of all related contract, order, billing and payment information, including unlimited notes and attachments.
Stay up to date with contract renewals and revisions, automate billings and revenue recognition, and monitor terms and coverage using Khameleon Contracts software.
To learn more about Khameleon Contracts software and our other project centric software solutions, please contact us today at 800-655-6598 ext. 1100. We appreciate your interest in Khameleon and look forward to speaking with you!